Transcript Workbench Pro Privacy Policy

Summary

Transcript Workbench Pro is designed for local transcription and post-production workflow support on macOS. Transcribe Media and Review & Edit Transcript are local workflows. Normal transcription runs on your Mac using Whisper models through whisper.cpp.

Transcript Workbench Pro does not sell personal data, does not use advertising trackers, and does not use your files or transcripts for advertising.

Optional Pro editorial features may send user-selected transcript text, request text, context text, and related instructions to third-party AI services when you explicitly enable a cloud-assisted workflow and provide an API key.

AI Technologies Supported

Transcript Workbench Pro currently supports the following AI technologies. Local transcription is separate from optional cloud AI processing.

• OpenAI Whisper / whisper.cpp:used for local transcription on the user's Mac. Whisper models are downloaded on demand. Media and transcript content are not sent to OpenAI during local transcription.
• OpenAI API:optional AI provider for Social Selects and Email to Timeline. Uses the user's own API key stored in the macOS Keychain.
• Anthropic Claude API:optional AI provider for Social Selects and Email to Timeline. Uses the user's own API key stored in the macOS Keychain.
• Google Gemini API:optional AI provider for Social Selects and Email to Timeline. Uses the user's own API key stored in the macOS Keychain.

Information Processed Locally

Transcript Workbench Pro may process the following information on your Mac:

• Audio and video files you add to a transcription batch.
• Generated transcript text, subtitles, timed transcript PDFs, JSON, TSV, and related output files.
• Batch names, output folder locations, app session settings, and selected export options.
• Context files or notes you add for Pro editorial workflows.
• Startup and job logs used to diagnose launch, transcription, export, and model-download issues.

These files and settings remain on your Mac unless you choose to share, upload, email, back up, or sync them using another service.

Local Transcription

For normal transcription, Transcript Workbench Pro uses OpenAI Whisper models through whisper.cpp for local speech-to-text processing. Audio and video files are read from your Mac, processed on your Mac, and written to output folders on your Mac.

Transcript Workbench Pro does not send your audio or video files to Criolla Digital Cinema, LLC, OpenAI, Anthropic, Google, or another cloud transcription service during normal transcription.

Optional Cloud-Assisted Editorial Features

Transcript Workbench Pro includes optional cloud-assisted editorial workflows such as Social Selects and Email to Timeline. These workflows run only when you choose them, select an AI provider, and provide the required API key.

For cloud-assisted workflows, only the content needed for the selected operation is sent to the selected AI service:

• Social Selects: transcript text, selected context, and editorial instructions.
• Email to Timeline: pasted email/request text and associated instructions.
• Transcribe Media and Review & Edit Transcript: remain local unless you explicitly start a cloud AI workflow.

Transcript Workbench Pro does not intentionally send the original audio or video file to an AI provider for Social Selects or Email to Timeline. Each AI provider's handling of information sent to its API is governed by that provider's terms, privacy policy, and API data policies.

Model Downloads

Local transcription requires Whisper model files. Transcript Workbench Pro downloads Whisper models on demand, stores them locally, and uses them for transcription on your Mac. Downloaded models remain on your Mac unless you remove them.

API Keys and Tokens

Transcript Workbench Pro does not hardcode, bundle, or collect your OpenAI, Anthropic, or Google API key.

If you choose to save an API key, the app stores it locally in the macOS Keychain. Session files do not save API keys or tokens. You can remove saved keys from the app where supported, or by using macOS Keychain Access.

Logs

Transcript Workbench Pro may write local diagnostic logs, including a startup log at ~/Library/Logs/Transcript Workbench/startup.log.

Logs are intended to help diagnose problems such as launch failures, missing bundled tools, model availability, transcription errors, and export issues. Logs remain on your Mac unless you choose to send them for support.

Files, Outputs, and User Control

You choose which media files to add and where outputs are written. Deleting the app does not automatically delete your transcripts, generated outputs, cached models, saved sessions, local logs, or Keychain entries.

Data Sharing

Transcript Workbench Pro does not sell user data.

Transcript Workbench Pro does not share your data for third-party advertising or tracking. It may share limited information with third-party AI services only when required for an optional feature you enable, such as sending transcript text, request text, context, and editorial instructions to your selected AI provider for Social Selects or Email to Timeline.

AI Provider Policies

For information about how supported AI providers handle API data and privacy, review their official policies:

• OpenAI: Privacy Policy / API data controls
• Anthropic: Privacy Center / API data retention
• Google: Google Privacy Policy / Gemini API data retention

Analytics and Crash Reporting

Transcript Workbench Pro does not currently include third-party analytics, advertising SDKs, or automatic crash-report upload.

Children

Transcript Workbench Pro is a professional transcription and editing workflow tool. It is not directed to children.

Security

Transcript Workbench Pro uses local macOS storage and the macOS Keychain for saved API keys. No software can guarantee perfect security, so you should avoid using optional cloud AI services with highly sensitive content unless your organization has approved that workflow and the selected AI provider.

Acknowledgements

Transcript Workbench Pro uses or integrates with the following technologies and services:

• OpenAI Whisper
• whisper.cpp
• OpenAI services
• Anthropic Claude
• Google Gemini

Transcript Workbench Pro is not affiliated with or endorsed by OpenAI, Anthropic, or Google.

Changes to This Policy

This policy may be updated as Transcript Workbench Pro changes. The effective date at the top of the policy will be updated when material changes are made.

Contact

For privacy questions, contact Criolla Digital Cinema, LLC at [email protected].